Even if you have a small company with only a few employees, your move into a new building will go much smoother if you hire a commercial moving company, such as Affordable Moving Company. You want a company experienced in moving office equipment and computers. Plus, commercial movers have experience in keeping your inventory and supplies organized so you can set up your new space as quickly as possible. While moving is not usually a fun experience, you can make it less stressful by preparing in advanced and getting organized. Here are some tips that may help.
Remove Personal Items
Make employees responsible for moving their personal items. A few days before the move, have your employees clear their desks of photos, personal mugs, plants, and other items they brought from home. That makes your office less cluttered, and the movers won’t have to wonder what to pack and what to leave to staff. Plus, you won’t have to worry about being responsible for personal items that may have sentimental value to your employees.
Bag Small Items
Your mover may decide to move the desks while they are in one piece and without emptying the contents. If this happens, you want to bag all the small items in the desk so they don’t roll around and fall out during the move. All you have to do is buy some plastic storage bags with zip tops and fill them with pens, paper clips, and other small office supplies inside the drawers. Make the job go faster by having each employee bag their supplies the day before the move.
Leave Equipment Moving To The Pros
Computer equipment is delicate and it needs to be protected when it’s moved. A bump or jolt could damage a monitor if it isn’t packed properly. Since you probably have a lot of money invested in computers, copy machines, and other office equipment, you want to protect them as best possible. The moving company can supply the right kind of boxes as well as padding to keep the equipment safe during transport. Large equipment such as a copy machine may need special handling to keep from voiding the warranty. An experienced commercial mover can help you dismantle the large equipment, transport it carefully, and reassemble it in a way that follows guidelines established by the manufacturer.
Before the move is even underway, you should create a blueprint of your new office space and decide where everything will go. The blueprint or map will let the movers know where every filing cabinet, desk, and chair will go. To ensure this happens, you need to label everything in your office before you move. This includes big things like desks that are not in a box, as well as boxes full of supplies. A good labeling system lets the movers know how to unload and set up your new office space, and it lets you know what is inside every box at a glance, so you don’t have to hunt for things you need.
The key to a successful move is to be highly organized. This means you’ll need to enlist the help of your employees and rely on the commercial movers for advice. In addition, you want to start planning your move months in advance if possible. This gives you time to go through your inventory and throw out clutter or shred documents no longer needed. Then your new space will start anew without clutter and with improved organization.